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Privacy Policy

How we handle and protect your personal data

1. Who We Are

Ellis David Limited is an insurance broker authorised and regulated by the Financial Conduct Authority (FCA Register number: 442066). We are registered in England and Wales under company number 05521671.

Registered address:
Ellis David Limited
152–154 Essex Road
London N1 8LY

For the purposes of UK data protection law, Ellis David Limited is the data controller for the personal data we process in connection with our insurance broking services. Our Data Protection Officer can be contacted at enquiries@ellisdavid.com.

2. What Data We Collect

Depending on the type of insurance you require, we may collect and process the following categories of personal data:

  • Identity information — full name, date of birth, marital status, job title
  • Contact details — address, email address, telephone numbers
  • Insurance risk information — details of properties, vehicles, business activities, or other assets to be insured
  • Claims history — records of previous insurance claims
  • Financial information — payment details, premium funding arrangements, credit history where relevant
  • Special category data — in certain circumstances we may need to process health information or criminal conviction data where relevant to your insurance cover

3. Why We Collect Your Data

We collect and use your personal data for the following purposes and on the following legal bases:

  • Insurance arrangement — arranging, placing and administering your insurance policies, and handling claims on your behalf. This processing is necessary for the performance of our contract with you.
  • Legal obligation — meeting our regulatory obligations, including FCA requirements, anti-money laundering legislation, and fraud prevention.
  • Legitimate interest — improving our services, managing our business effectively, providing risk management advice, and communicating with you about your policies. We balance these interests against your rights and freedoms.
  • Consent — where we send you marketing communications, we will seek your prior consent. You may withdraw consent at any time.

4. Who We Share Your Data With

In order to arrange and administer your insurance, we may share your personal data with:

  • Insurers and underwriters
  • Reinsurers
  • Loss adjusters, claims handlers and surveyors
  • Credit reference agencies and premium finance providers
  • Regulatory bodies, including the Financial Conduct Authority
  • Other professional advisers such as solicitors or accountants, where necessary
  • Fraud prevention agencies and databases

We will never sell your personal data to third parties for marketing purposes.

5. Your Rights

Under UK data protection law, you have the following rights:

  • Right of access — to request a copy of the personal data we hold about you
  • Right to rectification — to request correction of inaccurate or incomplete data
  • Right to erasure — to request deletion of your data where there is no compelling reason for us to continue processing it
  • Right to data portability — to request transfer of your data to another organisation in a structured, commonly used format
  • Right to object — to object to processing based on legitimate interest or for direct marketing purposes
  • Right to restrict processing — to request that we limit how we use your data in certain circumstances
  • Right to withdraw consent — where we rely on consent, you may withdraw it at any time without affecting the lawfulness of prior processing

6. Data Retention

We retain your personal data for the duration of your insurance policy and for a period of six years after the policy ends. This is necessary to fulfil our regulatory obligations, to handle any claims or disputes that may arise, and to comply with legal limitation periods. After this period, your data will be securely deleted or anonymised.

7. Cookies

Our website uses cookies to ensure it functions correctly and to improve your experience. Cookies are small text files placed on your device when you visit our site. We use essential cookies that are necessary for the website to operate, and we may use analytics cookies to help us understand how visitors use our site. You can manage your cookie preferences through your browser settings.

8. Contact for Data Requests

To exercise any of your data protection rights, or if you have any questions about this privacy policy, please contact our Data Protection Officer:

Email: enquiries@ellisdavid.com
Telephone: 020 7354 3881
Post: Ellis David Limited, 152–154 Essex Road, London N1 8LY

We will respond to your request within one month. If your request is particularly complex, we may extend this period by a further two months, but we will inform you if this is the case.

9. Complaints

If you are unhappy with how we have handled your personal data, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Wycliffe House, Water Lane
Wilmslow, Cheshire SK9 5AF
Telephone: 0303 123 1113
Website: ico.org.uk

This privacy policy was last updated in October 2025.